Executive Administrative Assistant

Saint Paul, MN

Full Time

Entry Level

Position: Executive Administrative Assistant (40 hours/week)

Department: Administration/Corporate Office

Location: Como Park Campus

Duties:

Directly support the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services. Coordinate meeting arrangements and hospitality; draft routine correspondence and meeting minutes; prepare committee and board meeting materials; proofread documents; coordinate and prepare mailings (including mail merges); design simple signage, flyers, and postcards; greet and assist office visitors; maintain church delegate, board, and committee member records; follow up with constituents to answer questions or gather information; assist with event coordination; manage reservations for meetings and events; and provide general office management (monitor supplies, assist with copier issues, sort mail, etc.). Some evening and occasional weekend hours required.

Qualifications:

Degree in Office Administration or Administrative Services preferred. 3+ years executive-level support experience required. Expert-level skills with MS Office Suite. Familiarity with database maintenance (e.g., entering and updating records, exporting lists). Superior spelling, grammar, and proofreading skills as well as meticulous document formatting and attention to details. Ability to meet overlapping deadlines. Friendly, confident, helpful, calm, and patient demeanor. Professional presence.

Note: No phone calls or drop-ins, please. Position open until filled.

This full-time position is eligible for the comprehensive benefits package.

About: Lyngblomsten is an award-winning Christian nonprofit organization serving older adults through healthcare, housing, and community-based services since 1906. Join our team, touch lives, and make a difference! Learn more at www.lyngblomsten.org.

Lyngblomsten is an award-winning Christian nonprofit organization serving older adults through healthcare, housing, and community-based services since 1906. Join our team, touch lives, and make a difference!

Lyngblomsten does not discriminate in employment on any basis protected by law. Please tell us if you require any special arrangements during the interview process. Upon conditional job offer of employment, all applicants will be subject to a State of MN background study.

We offer competitive pay and outstanding benefits, paid training, and scholarship opportunities.

Our benefits package shows how invested we are in our employees. At 30 hours a week, you are eligible for:

Low employee cost Medical and Dental
HSA account, plus an Employer contribution of:
- $2100 annually for a Single
- $4200 annually for Family
Free Employee Life Ins. and LTD insurance
200% match of your 2% contribution to a 403B
Flex/PTO starting at 4.62 hours earned per 80 hours. (Up to 3 weeks the first year)
Short Term Disability Earn 56 hours per year.
7 Holidays

Lyngblomsten is an equal employment opportunity organization and affirmative action employer. Minority, Disability, Veteran, LGBTQ+.

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter

Earliest start date?

Can you work weekends?

Can you work evenings?

Can you work overtime?

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!

150

Preferred communication from Lyngblomsten?*

Have you applied for employment with Lyngblomsten in the past?*

If referred by current employee, list their name here. If not, please write none.*

If you did not attach a resume, please enter work history here starting with most current Employer.
Name and location of employer, work dates, job title (s), why you left, supervisor name and title, your duties.

Please add any additional information that is necessary to describe your full qualifications (i.e., specialty areas such as TCU, ICU, ALZ, special equipment, typing speed, computer software programs).

Licenses, Education, Training and Certifications with dates unless listed in your attached resume.

3 References: Name, Contact, How you know them, number of years known.*

Are you legally authorized to work in the United States?*

I certify that all information I have provided in order to apply for and secure work with Lyngblomsten is true, complete, and correct.

I expressly authorize, without reservation, Lyngblomsten, its representatives, employees or agents to contact and obtain information from all current and previous employers, references (personal and professional), employers, public agencies, licensing authorities and educational institutions and to otherwise verify the accuracy of all information provided by me in this application, résumé or job interview. I hereby waive any and all rights and claims I may have regarding the employer, its agents, employees or representatives, for seeking, gathering and using truthful and non-defamatory information, in a lawful manner, in the employment process and all other persons, corporations or organizations for furnishing such information about me.

I understand that this employer does not unlawfully discriminate for employment on any basis prohibited by applicable local, state or federal law.

If I am hired, I understand that I am free to resign at any time, with or without cause and with or without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and with or without prior notice, except as may be required by law. This application does not constitute an agreement or contract for employment for any specified period or definite duration.

I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard.
I understand that any information provided by me that is found to be false, incomplete or misrepresented in any respect, will be sufficient cause to (a) eliminate me from further consideration for employment, or (b) may result in my immediate discharge from the employer’s service whenever it is discovered.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thank you for considering Lyngblomsten for employment. We offer an innovative, person-centered model of care, competitive wages and benefits, and a compassionate, team-oriented environment. EEO/AANow more than ever, we are seeking outstanding individuals with a passion for caring for older adults.

Executive Administrative Assistant

Apply for this position