Administrative Specialist

Saint Paul, MN

Full Time

Entry Level

Position: Administrative Specialist (40 hours/week)

Department: Administration/Corporate Office

Location: Como Park (St. Paul) Campus

Overview:

The Administrative Specialist supports the efficient functioning of the Corporate Office, including managing meeting schedules and preparing materials, maintaining accurate records, providing general office management, and giving administrative support to executive leadership. Some evening and occasional weekend hours required.

The posted pay range of this hourly position is $24 to $26. The actual rate of pay offered within this range may depend on several factors, such as FTE, skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical.

Duties:

Coordinate meeting arrangements and hospitality; handle technology aspects of meeting logistics; draft routine correspondence and meeting minutes; prepare committee and board meeting materials; proofread documents; coordinate and prepare mailings (including mail merges); greet and assist office visitors; maintain church delegate, board, and committee member records; follow up with constituents to answer questions or gather information; assist with events; manage reservations for meetings and events; anticipate needs by staying on top of schedules; and provide office management (monitor supplies, assist with copier issues, sort mail, etc.). Directly support the President/CEO, CFO, Vice President of Communications & Stewardship, and Director of Community Services.

Is this job for you?

The Administrative Specialist role could be a great fit if you are as organized as you are adaptable and as detail-oriented as you are big-picture aware. If you create spreadsheets for fun, have color-coded systems for most everything in your life, find deep satisfaction in crossing things off a well-structured to-do list, and thrive as the behind-the-scenes force making everything work, please apply for this opportunity!

Qualifications:

Degree in Office Administration or Administrative Services preferred. 3+ years executive-level support experience required. Critical thinking skills essential. Expert-level skills with MS Office Suite, including mail merges. Superior spelling, grammar, and proofreading skills as well as meticulous document formatting and attention to details. Ability and desire to follow established procedures. Ability to meet overlapping deadlines. Friendly, confident, helpful, calm, and patient demeanor. Professional presence. Familiarity with database maintenance (e.g., entering and updating records, exporting lists) helpful.

Note: No phone calls or drop-ins, please. Position open until filled.

This full-time position is eligible for the comprehensive benefits package.

About: Lyngblomsten is an award-winning Christian nonprofit organization serving older adults through healthcare, housing, and community-based services since 1906. Join our team, touch lives, and make a difference! Learn more at www.lyngblomsten.org.

Lyngblomsten is an award-winning Christian nonprofit organization serving older adults through healthcare, housing, and community-based services since 1906. Join our team, touch lives, and make a difference!

Lyngblomsten does not discriminate in employment on any basis protected by law. Please tell us if you require any special arrangements during the interview process. Upon conditional job offer of employment, all applicants will be subject to a State of MN background study.

We offer competitive pay and outstanding benefits, paid training, and scholarship opportunities.

Our benefits package shows how invested we are in our employees. At 30 hours a week, you are eligible for:

Low employee cost Medical and Dental
HSA account, plus an employer contribution
Free Employee Life Ins. and LTD insurance
200% match of your 2% contribution to a 403B after 1 year
Flex/PTO starting at 4.62 hours earned per 80 hours. (Up to 3 weeks the first year)
Short-Term Disability Earn 56 hours per year

Lyngblomsten is an equal employment opportunity organization and affirmative action employer. Minority, Disability, Veteran, LGBTQ+.

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Thank you for considering Lyngblomsten for employment. We offer an innovative, person-centered model of care, competitive wages and benefits, and a compassionate, team-oriented environment. EEO/AANow more than ever, we are seeking outstanding individuals with a passion for caring for older adults.

Administrative Specialist

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